Administrator

Exciting Opportunity in Mechanical Contractor based in Cannock
We are currently seeking an enthusiastic administrator to join our dynamic team at a leading Engineering Service Provider based in Cannock. This role offers office support to senior management overseeing high-value contracts across diverse industries. The primary responsibilities include ensuring secure storage and meticulous record-keeping of all contract-related documentation. The successful candidate will also be involved in procurement, invoicing, team scheduling, telephone support, and technical research. This office-based position offers standard working hours over 3 days per week.
Key Responsibilities:
Organizing project documentation within job files
Regular communication with customers and staff, providing progress updates
Reviewing job packs for completeness prior to invoicing
Monitoring Work Order/Sales Order timelines
Updating Engineering KPIs, reports, and training records
Assisting the engineering leadership team in planning site activities
Converting maintenance requests into work orders
Managing and organizing engineering documents
Coordinating with suppliers, contractors, and site planning
Handling purchase orders and invoices
Supporting engineering project delivery
Tracking subcontractor order progress
Updating the engineering system with relevant job details
Facilitating bookings and arrangements for site contractors
Required Skills:
Previous history working for a Mechanical contractor
Strong organizational skills with proficiency in maintaining filing systems (both paper and electronic)
Proficient in MS Office applications, particularly Word and Excel
Excellent time management and organizational abilities
Effective written and verbal communication skills in English
Ability to effectively manage and follow up on deadlines
Data entry and reporting skills
Ability to prioritize tasks efficiently in a fast-paced environment
Familiarity with reading and interpreting engineering technical drawings preferred
Experience with ERP systems, Sage, or other accounting software is advantageous
Accurate data entry skills with keen attention to detail
This role offers an exciting opportunity to join a dynamic team and contribute to the success of high-value contracts across various industries. If you possess the required skills and are eager to take on new challenges, we encourage you to apply now