IT Contracts Administrator

BES Group are the leading end to end solution provider in the Testing, Inspection, Certification and Compliance sector. Our team of experts (hand-picked by our Careers Team) cover an extensive range of engineering services.

We’ve gone from strength to strength over recent years, welcoming the very best risk management businesses to our Group. As a result, we’ve grown both our team of experts and our suite of solutions in line with our customer’s needs. We’re private equity backed, which means we have the flexibility and support to move quickly and grow faster than any other company in our industry. We’re innovative and forward thinking and have the awards to prove it, but most of all we’re focused on helping make sure our customers leave nothing to chance. 

What will I be doing? 

Working closely with our IT Management team and members of the Finance team, you will be responsible for administration activities in relation to IT contract spend of £3m per annum.  This includes managing the process to order, receive and approve payment for all IT kit and software licences.  You will also be responsible for keeping our contract records up to date and providing oversight on the quality and accuracy of the IT asset records maintained by operational members of the IT team.    Given the materiality and numbers of assets involved, the role demands someone with a relentless attention to detail who is able to balance multiple actions simultaneously.  Given that the subject matter of the role and that you will be working closely with the IT team, an interest in technology would not be a bad thing!

The role will initially require up to 4-days effort per week with the potential for this to increase to full-time in the future if that is of interest to the successful candidate.  The role has a high degree of flexibility with the 4-days able to be spread across a week to largely to suit the candidate. Once the successful candidate is established in the role, at least 50% of working days could be from home with the remaining days in our new Manchester office.

Some of your responsibilities will include:  

Part-time role of 4-days per week with the potential to increase to full-time, your salary will be paid pro rata to the rate above.

Administration of IT contracts, invoices and assets relating to annual IT spend of value of £2m per annum

Maintenance of the IT contracts record library

Administration of IT procure to pay process (ordering hardware, confirming good receipt, approving invoices, IT asset register updates)

Validation of all IT invoices v. contractual terms

Ordering new IT licences and administration of IT license inventory (especially Microsoft 365 licences)

Oversight and quality checking IT assets records (includes initiating and tracking to closure actions where exceptions identified)

Administration, oversight and quality checking of mobile phone and data records and contracts

Administration and support of IT procurement and RFP exercises

What makes BES Group a great place to work? 

We genuinely care. It’s basic, human instinct that runs through every person that works at British Engineering Services Group. Knowing we always do the best job we can with absolutely no compromise means everything 

If you work for us, you will get the below and, so much more: 

2+ weeks training and a really fun team 

Development opportunities across the business 

We offer a flexible working approach, with a split between office based and home working available (you must have suitable Wi-Fi, and provide your own office set up at home)

Amazing offices in the heart of Manchester city centre (there are even a few office pooches) 

Discretionary annual company bonus and yearly salary review

Access to lots of discounts and benefits via our company benefits portal including; retail, fitness, holiday and cinema discounts

A day to celebrate just you, with your birthday off

Option to buy extra holidays for special events 

The support of a superb employee assistance programme

A competitive salary (full-time equivalent salary of £25,500 paid pro-rate) 

Up to 10% pension 

What experience do I need? 

You will have:   

Prior experience in 1 or more finance administration roles (e.g. within an accounts payable or policy administration roles)

Possesses a relentless attention to detail

Strong Microsoft Excel skills (especially use of Pivot tables and lookup functions)

Ability to effectively balance multiple ongoing tasks

A demonstrable track record of being able to work independently and using initiative to bring a task to a closure

A willingness to learn new skills and concepts (in relation to the different types of contracts managed)

… and ideally, you will have an interest in technology (the role is about administrating IT contracts!!!)

To apply for this role, simply click “Apply”. We ask for some basic contact information and a CV or your LinkedIn profile, it’s that easy! Please keep in mind, successful candidates will be required to complete the relevant background checks as part of the recruitment process. 

We want to inspire everyone to see how important safety is and we expect the same from our people.  And if you’re on the same page as us about that and you’ve got the right skills, experience and attitude, you’ll fit right in.  Simple.  We’re all about diversity and inclusion and that means we want our people to be themselves.  We’re delighted to be an equal opportunities employer and that will never change!

BES Group, Your Trusted Advisor