Posted in: Supply Chain/Logistics in Dudley | Posted: |
Purchasing Administrator
Stourport
£25,500
Monday to Friday - (7:30-4 Mon to Thu, 7:30-1 Fri)
Duties include:
Expediting group orders with suppliers including:
o Late deliveries of goods
o Proactive progressing of estimated deliveries on orders not yet due
o Service contracts and engineers reports
Obtaining missing paperwork such as delivery notes or proof of deliveries where required
Updating Sage200 system following any amendments to dates
Reviewing order acknowledgements to ensure compliance with our technical specifications, challenging suppliers if there are any variations to price, requested delivery date, specification, quantity
Updating the purchasing team should any delays or issues from suppliers arise and advising other departments of anticipated delivery dates
Communicating with the wider business on deliveries which will impact either the build week or despatch
Issuing of Supplier Assessment Questionnaires for new suppliers
Maintaining and updating the Supplier Assessment matrix following receipt of completed questionnaires
Validation of payment details following company guidance
Raising of orders for third party processing such as Bright Zinc Plating, Heat Treatment and Blackodising using the pre-agreed price sheet
Maintaining and updating of outstanding purchase order items for the daily production meeting
Requesting information from key suppliers on lead time and issuing report to business
Raising intracompany orders from production demand
Reconciling delivery notes, invoices, and credit notes with the purchase order, including entering of all information of purchase system (Sage)
Inputting, updating and maintaining supplier details on the computer system
Supporting the purchasing team with general administration tasks
Any other ad hoc duties as required
Skills
Thorough attention to detail and excellent accuracy in all work
Self-motivation, ability to work under pressure and to deadlines
Outgoing and confident
Ability to be flexible and open to change
Ability to work on own initiative as well as part of a team
Computer literate – MS Excel/Sage as a minimum