Posted in: Other in Colorado | Posted: |
Job Description
Summary
The Sales & Events Coordinator handles daily administrative duties for the Events and Sales Department.
Job Posting Deadline
Applications for this position will be accepted until May 15, 2024.
Essential Job Functions
• Answer phones and transfer to correct persons/departments using 5 star standards
• Use Delphi to create & distribute various reports and banquet event orders
• Use social tables to create diagrams for events
• Manage all internal meetings & events
• Collect & manage all incoming & outgoing mail & packages
• Answer phones for all sales & events managers when needed, takes messages & fields incoming sales leads
• Print welcome cards for VIP sales guests, inputs amenity orders
• Manage shipping needs for the department
• Manage the daily upkeep of banquet event order “master” binder & all relevant information
• Organize and distribute weekly working schedule
• Order foot passes for site tours & events
• Attend banquet event order meetings, build sales kits and menu packets
• Take meeting minutes and distributes to team
• Create menus & items in Delphi and keeps everything up to date each season
• Facilitate contract turnover and communication between client, accounting department & event manager during turnover process
• Inputs deposits & city ledger account numbers into Delphi for all events
• Assist with advance travel plans for sales managers, including but not limited to gift orders, shipping, appointment confirmations, expense reports
• Maintain inventory of office supplies and orders when needed with Director approval and keep office organized & fully stocked of required items
• Assist Director of Events and Director of Sales & Marketing with special requests & projects
• Complete tasks and projects delegated by your managers and assist other departments as business volumes and staff levels demand