Senior Purchase Ledger Clerk

Senior Purchase Ledger Clerk

My client, a leading wholesaler, is currently looking to grow their Finance team, and introduce a Senior Purchase Ledger Clerk to the company! This role is highly varied and hands-on, working closely with our small team of five. The right candidate will envision a long-term future with us, benefiting from a structured development plan. You should have at least two years of experience in a finance department, proficiency with accounting ledgers and Excel, and confidence in preparing month-end management account packs.

Salary: Up to £35,000

Location: Bristol

Key Responsibilities

Invoice Processing

Receive, review, and process supplier invoices, ensuring accuracy and approval.
Code invoices to the appropriate general ledger accounts.
Enter invoice details into the accounting system.

Supplier Payments

Prepare and process electronic transfers and payments.
Monitor accounts to ensure timely payments and resolve invoice discrepancies.
Maintain and update the supplier database with payment details and contact information.

Reconciliation

Regularly reconcile supplier statements to ledger accounts.
Investigate and resolve discrepancies between supplier statements and company records.
Assist with month-end and year-end closing processes by reconciling accounts payable transactions.

Liaison

Liaise with suppliers and internal departments to resolve payment and invoice issues.
Respond to supplier queries and follow up on outstanding invoices.
Maintain good relationships with suppliers through timely and accurate communication.

Record Keeping

Maintain accurate and up-to-date purchase ledger records.
Ensure proper filing and storage of financial documents.
Assist in audits by providing necessary documentation and explanations.

Compliance and Procedures

Ensure all financial transactions comply with company policies and relevant regulations.
Adhere to internal controls and financial procedures.
Continuously seek to improve processes and procedures for greater efficiency.

Monthly Management Accounts

Complete monthly prepayment and accrual packs with balance sheet reconciliation.
Take ownership of general ledger controls to trial balance level.
Conduct monthly supplier recharge reconciliations.
Prepare monthly variance analysis of overhead nominals against budget, attending monthly review meetings with the Finance Manager and Managing Director.

General

Provide backup for all team members, including delegating tasks and supporting the team when the Finance Manager is traveling or on leave.
Participate in ad hoc projects in collaboration with the procurement team.

Skills

Strong aptitude for finance and proficiency in accounting software
Self-motivated with strong team integration skills
Technically enthusiastic, willing to learn all aspects of the ERP systems and become the "expert"
Working towards or already qualified (AAT)
Exceptional IT skills, particularly in Excel
Excellent organizational and time-management skills
Strong delegation skills and ability to support other team members
Excellent communication and interpersonal skills, comfortable interacting with internal and external stakeholders at various levels
Proficiency in Microsoft Office Suite, particularly Excel.

If you are a skilled Purchase Ledger Clerk (qualified or part-qualified), looking for a new challenge, then please apply today!

Key words: Purchase Ledger, Accounts Payable, Supplier Accounts, Accounting, Reconciliation, Invoices, Liaison, AAT, Association of Accounting Technicians, Month End, Year End,

Location: Bristol, Bath, Chipping Sodbury, Weston-super-Mare, Trowbridge, Newport, Glastonbury, Tetbury, Frome, Chippenham, Nailsea, Bradford-on-Avon