Personal Assistant

Aquilo recruitment are excited to be working with a market leader in manufacturing to recruit a PA/EA to join their growing team, the company has a fantastic working culture and family feel environment.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

JOB TITLE:

PA to Members of the Executive Team

Job Purpose

Working for members of the Executive team, the PA’s primary aim is to provide administrative support to facilitate the smooth and efficient organisation of the relevant functions. The PA must understand the responsibilities, needs and priorities of the Executives supported to create the time and space needed for them to focus on the strategic requirements of their roles.

The PA will be able to work independently with little or no supervision, to interact with colleagues at all levels in a fast-paced environment and be an ambassador for the Company.

Qualifications and Experience:

Experienced in a PA role, to with experience to include:

Minute taking

Diary management

Event organisation

Meeting planning

Travel arrangement

Well proven verbal and written communication skills

Confident, polite, friendly and professional manner

Strong administrative skills

Well organised with the ability to plan own time

Experienced team player

Proficient in MS Office

Self-motivated and able to work with minimum supervision

Job Responsibilities and Major Activities

Liaise with staff/customers/visitors both in person and via the telephone/email on behalf of managers and in line with own work content.

Handle a wide range of confidential information, from company policies and management objectives, reports, and all aspects of Company business activities

General administrative support covering all forms of correspondence/documentation including minutes, notes, reports, presentations

Diary management for managers, always being aware of conflicting and prioritising time demands

Organise events including room bookings and provision of refreshments

Prepare and submit approval forms including mileage and expenses

Process invoices on SAP

Liaise with other PAs, both in UK and overseas to ensure smooth running of international arrangements

Distribute actions from meetings and follow up to ensure completion

Research and make necessary travel arrangements including flights, chauffeurs, accommodation, trains, ferries, taxis, etc. both for UK and overseas travel

Process incoming and outgoing post/email, if necessary, dealing and delegating urgent documents in the absence of manager using discretion and initiative

Maintain record of holidays for Exec team

Assist in any operation which will ensure that the smooth, efficient and effective activities within the business are maintained

Other duties that are required as appropriate

Working hours 37 per week, onsite, enhanced pension and 25 days holiday plus bank holiday