Geplaatst in: Administratief en ondersteunend in Zuid-oost Engeland | Geplaatst: |
Executive Assistant
Temporary assignment 3/6 months with a possible extension
£16.40 per hour (Monday to Friday)
The EA is responsible for supporting the Director of Defence Support Major Programmes in the effective running of his office. The post-holder will frequently interact with other DGs' and Directors' outer office staff and will work closely with colleagues across the Head Office and the wider Support community and therefore must be comfortable liaising across all grades.
Essential Role Duties
Support the Military Assistant to maximise the effectiveness of the Director's time, resolving and de-conflicting diary clashes and advising on engagements; arranging meetings; administering meetings and conferences.
1. Responsible for arranging meeting rooms and ensuring that visitors are booked on to site, and escorting visitors when necassary.
2. Ensuring the 2* Laptop and iPhone remain up to date and in a working order. Liasing with SPOC when necessary.
3. Managing all business travel arrangements including: researching and analysing cost-effective transport and accommodation using Departmental policies and processes to select the best VfM option and advising accordingly. Ensuring that all Military Travel is booked at least 2 weeks in advance of known engagements.
4. Administrative duties, including e-filing and maintenance of the filing system; maintenance of the Hospitality Register.
5. Ensuring the Director has all necessary documentation prior to meetings, liasing with relevant Outer Offices - this includes the creation of packs for key engagements.
6. To provide support with all secretariat duties required for the Director.
7. Ensure the Director completes all Mandatory Training and record it as per local process.
Experience required:
PA or EA experience
Diary management
Please note for this role you must hold an invalid SC clearance
At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.
Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme