Facilities Administrator

Overview:

The Facilities Administrator will be based on a full-time basis from our MUFG Pension & Corporate Markets office at Central Square in Leeds.  The role is Monday to Friday, 37 ½ hours per week and will help the Facilities Manager to support up to 200 staff each day from a facilities management perspective.

You will support the site teams, working on day-to-day tasks, greeting visitors and clients, issuing passes and ensuring that all relevant procedures are maintained to enable an effective blended working environment across the different teams.

You will work alongside the Facilities Manager and our managed services suppliers to enable them to provide the required support our colleagues require.

You’ll get the chance to follow your chosen career path anywhere in MUFG Pension & Market Services.  You’ll be joining a network of experienced, innovative and dedicated individuals across multiple teams and countries.  There are countless opportunities to learn new skills and develop in your career and we’ll provide the support you need to do just that.

Benefits:

26 days annual leave, plus a wellbeing day, a volunteer day, bank holidays and the opportunity to buy up to 5 days’ extra each year

Health, wellbeing and lifestyle rewards that can be tailored to support you and your family.  Everything from: Employee Assistance Programme; Discounts on retail and socialising; Travel and technology; cycle2work scheme; A host of gym and fitness subscriptions; Car Salary Sacrifice scheme

Appreciate programme: Employee recognition programme

Company Pension Scheme

Life Assurance

Medical Insurance 

Paid Maternity, Paternity, Adoption Leave, Shared Parental Leave

What you need:

As with any role, we want to find the right person and we want to make sure you know it’s the right role for you too. You must have:

•    Excellent organisational skills with the ability to change and adapt your priorities, depending on the situation

•    The ability to work as an effective team member

•    A strong customer service ethic with great interpersonal skills and the ability to be a team player

•    A high degree of accuracy with a willingness and ability to see tasks through to completion

•    Fantastic communication skills with the ability to communicate verbally and in writing with colleagues, internal and external visitors and clients at all levels

•    Good problem-solving ability and the ability to interact in a professional manner

•    A willingness to learn and grow within the Facilities Management function

It would be nice to have:

•    Previous Facilities Management experience would be advantageous, including involvement with hard and soft service providers

Day to Day:

•    Issuing and maintaining records for all Leeds access control passes

•    Joint responsibility for the management of contractual/reactive maintenance and cleaning and the supervision of daytime cleaning staff

•    Checking meeting rooms daily to ensure all equipment is ready to use

•    Accompanying visitors onsite when necessary, including Engineer visits

•    Completing required H&S tasks to support the H&S Manager

•    Deputising for the Facilities Manager when required

•    Collecting parcels/packages that have been delivered

•    Ensuring stationary and printer stocks are monitored and reordered

•    Managing the stocks of tea, coffee and other staff welfare requirements 

•    Taking responsibility for meeting room bookings and occasional buffet requires

•    Dealing with other facilities and reception related tasks