Team Assistant

Exciting Opportunity Alert! 🌟📢

Are you passionate about providing exceptional administrative support? Do you thrive in a fast-paced environment? Our client, a leader in Facilities Management, is seeking a detail-oriented and organised Document Coordinator/ Team Assistant to join their dynamic team.

This role requires a confident and personable individual who wishes to further develop their administrative skills and embark on a career with an organisation that are well known for providing first class support services.

As the Team Assistant you will provide administrative and clerical support across a number of business units supporting fee earners, legal PA's, partners and associates. This is an incredible opportunity for an individual who is looking for a varied administrative role within a dynamic team. If you're ready to take your career to the next level, keep reading! 🚀

Join their team and be a part of their commitment to excellence. 🌟

🌍 Location: Solihull

🕒 Working Pattern: Full-Time - 35 hours per week, Monday to Friday, Shift patterns: 8am-4pm / 10am-6pm alternative weeks

🌈 Contract Type: Permanent

💼 Job Description:

As a Document Coordinator, you will provide invaluable administrative and clerical support to various business units across the firm, assisting fee-earners and Legal PAs. Your responsibilities will include printing, copying, scanning, and bundling documents, as well as preparing voluminous packs of papers for meetings. You will also be involved in title deed checks, property searches, and updating documents and files. With your excellent organisational skills, you will ensure that all processes run smoothly and efficiently. 💪

Here's what you'll be doing:

Printing, photocopying, bundling legal documentation
Preparing large and complicated packs of papers for meetings
Checking, scheduling and recording Title Deeds
Scanning invoices and correspondence, creating hard copy folders and files
Based within the facilities team, you will support on the front of house desk
Preparing documentation in bulk, files and bundles including making spines and covers
Issuing paper files to specified recipients within the various business units
Conducting property searches using the Land Registry platform
Utility searches using electronic search agents
Updating documents and files
Cross referencing scanned images
Booking and arranging travel, scheduling meetings, and arranging couriers
Managing incoming and outgoing post 🔑 Key Skills and Experience:

Relevant administrative experience within a professional services environment
Personable and hardworking individual with excellent organisational skills and strong work ethic
Excellent attention detail and accuracy, an individual who is resilient with a confident working attitude
A professional and proactive individual works well under pressure and can work effectively in a demanding environment
The ability to effectively multitask, prioritise and hit the ground running
Strong administrative skills and passionate about working within a fast-paced and corporate environment
Strong knowledge of all Microsoft Office packages, and advanced IT skills are essential🎁 What's in it for you?

Competitive salary 💰
25 days holiday + bank holidays 🌞
Free parking 🚗
Health insurance 🏥
Small friendly team offering excellent training and support.This role has an immediate start for the successful applicant following a successful interview process (notice periods will be taken into account). If you feel that your skills and experience match the requirements of this role then please apply now or call Sophie on (phone number removed) for more information - we look forward to hearing from you. Office Angels is here to support your job search from that initial call through to interview advice, starting a new role and beyond.⭐️

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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