Event Sales & Services Coordinator

Job Description
Reporting to the Assistant Director of Event Sales & Services, the Coordinator is responsible for coordinating and assisting in the daily operations of the Event Sales & Services Team and provides direct administrative support and assistance to Event Directors, Service Managers & Sales Managers. Responsibilities include:
Telephones - Assist with answering telephones within 3 rings for the Sales and Marketing Office and directing calls appropriately.
Leads - Assist Sales and Events team by monitoring all lead sources and distribute leads to appropriate Sales and/or Event Sales/Services Manager based on deployment.
Other reports as needed specifically tasked with full knowledge of Opera Cloud system and running of reports
Site Tours - On the day of a scheduled site visit, the coordinator must pick up site keys from the security desk, check assigned guestrooms to ensure that they have been turned over and present well, check all public/meeting space for any trash or out of place items and ensure all the lights are on. Should a manager require, site gifts should be put together for the client by the coordinator to be presented during the site by the seller
Meet and greet appointments in the lobby as necessary and transition to the correct seller.
Amenities - Process amenity requests in Royal Service and assure note card from Manager is brought to IRD
Send initial welcome message to incoming clients.  Monitor messaging throughout the day to alert Event Sales/Services Manager as needed to client needs/requests.
Assist in maintaining an accurate client data base in Opera Cloud and adherence to all Accor and Fairmont Austin standards.
Provide administrative support to the Sales and Events Team including but not limited to - merging letters of agreement, expense reports, distribution of all event orders and resumes among other administrative needs.   
Complete Month End Reports for Director’s review and approval including backlog, activity report and all other duties assigned
Manage inventory of office supplies and process purchase orders as directed
What is in it for you:
Employee benefit card offering discounted rates in Accor worldwide
Paid time off
Medical, Dental and Vision Insurance, 401K
Complimentary shift meal 
Learning programs through our Academies
Opportunity to develop your talent and grow within your property and across the world!
Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21